Free Contractor Business Tools

Are Your Jobs Making Money—or Just Keeping You Busy?

Discover what overhead, individual jobs, and technicians are really costing your business using your own numbers.

CALCULATOR 01

True Cost Per Hour

Find your actual hourly cost, break-even rate, and the price needed to reach your target profit margin.

Open Calculator →

CALCULATOR 02

Job Profit Calculator

Include labor, travel, callbacks, materials, and overhead to see what a completed job really earned.

Open Calculator →

CALCULATOR 03

Technician Profitability

Understand the contribution each technician makes to your business, including efficiency and callback costs.

Open Calculator →

All calculations will use your own inputs. No industry-average estimates or account registration will be required for the first two calculators.

Calculator 01

True Cost Per Hour

Your hourly wage is only part of your real cost. Enter your monthly business expenses and technician assumptions to discover your hourly break-even rate and the charge needed to earn your desired profit.

1. Monthly Business Overhead

Rent / Facilities ($)

Office Staff ($)

Owner Salary ($)

Insurance ($)

Vehicle Payments ($)

Fuel ($)

Software ($)

Marketing ($)

Other Overhead ($)

2. Technician and Labor Assumptions

Number of Technicians

Billable Hours / Week / Tech

Working Weeks / Year

Hourly Technician Wage ($)

Labor Burden (%)

Desired Profit Margin (%)

Your True Hourly Cost

Break-Even Cost Per Billable Hour $71.00

                Hourly Charge for Target Profit
                $88.75
              

Every billable hour costs $71.00 before materials. To earn a 20% profit margin, charge at least $88.75 per hour.

Total Monthly Overhead$12,000.00

Annual Overhead$144,000.00

Annual Billable Hours4,500

Overhead Per Billable Hour$32.00

Loaded Labor Per Hour$39.00

How this works: Annual overhead is divided by annual billable technician hours. Loaded labor includes your entered labor burden. The target hourly charge uses profit margin on revenue, not markup on cost. Materials and job-specific costs are not included in this hourly estimate. The starting values are illustrative examples, not verified industry averages. Vehicle and insurance expenses entered here must not be counted again in subsequent profitability calculations.

Calculator 02

Job Profit Calculator

A job can generate revenue without generating enough profit. Include technician time, travel, callbacks, materials, and allocated overhead to estimate what you actually earn.

1. Job Revenue and Direct Costs

Customer Job Price ($)

Materials and Parts ($)

Other Direct Job Costs ($)

2. Technician Time

On-Site Hours

Travel / Drive Hours

Callback / Rework Hours

3. Labor and Overhead Assumptions

These amounts automatically use the current assumptions from Calculator 1 above.

Hourly Technician Wage —

Labor Burden —

Loaded Labor Per Hour —

Allocated Overhead Rate / Hour —

Target Profit Margin —

Your Estimated Job Profit

Estimated Job Profit —

                Job Profit Margin
                —
              

Total Estimated Job Cost —

Job Price for Target Margin —

Total Paid Technician Hours —

Loaded Labor Cost —

Allocated Business Overhead —

Materials and Other Direct Costs —

Difference from Target Job Price —

Calculation method: Paid technician hours include on-site, travel, and callback hours. Loaded labor costs include the labor burden entered in Calculator 1. Business overhead is estimated by applying Calculator 1's hourly overhead rate to all paid hours on this job. This is a simplified cost-allocation method, not a complete accounting profit-and-loss statement. Do not enter vehicle expenses, insurance, or other costs already included in Calculator 1's overhead a second time. Taxes, financing, and other costs not entered here are excluded.

Calculator 03

Technician Profitability Calculator

Which technicians are generating the strongest financial contribution? Compare individual monthly revenue, payroll, efficiency, callbacks, direct costs, and allocated overhead. Add up to 20 technicians.

Technician	Wage / Hr	Paid Hrs / Mo	Billable Hrs / Mo	Revenue / Mo	Materials / Mo	Callback Hrs	Truck Cost / Mo	Remove

All entries are monthly except the hourly wage. Paid hours include callback hours. Truck cost means direct vehicle and fuel expenses assigned to that technician. Do not include expenses already counted elsewhere as direct costs.

Team Profitability Summary

Monthly Team Revenue —

Monthly Estimated Team Cost —

Monthly Estimated Team Profit —

Team Profit Margin —

Monthly Billable Efficiency —

Annualized Profit Projection —

Individual Technician Results

Rank / Technician	Revenue	Total Cost	Profit	Margin	Efficiency	Revenue / Paid Hr	Callback Labor Cost*

Cost allocation: This calculator uses the wage, labor burden, and general overhead assumptions from Calculator 1. Shared overhead excludes the Vehicle Payments and Fuel categories from Calculator 1 because truck expenses are assigned to individual technicians here. If those categories include costs unrelated to the technicians listed, adjust the entries to make the allocation representative. Other shared overhead is allocated per billable hour.

*Callback labor cost is provided for diagnostic purposes only. Callback hours are already included in paid hours and payroll expense, so callback labor cost is not deducted a second time.

Profit and margin are estimates based on the entered costs and the allocation method. Annualized figures multiply the current month by 12 and are projections, not actual annual results. Insurance, vehicle, or other costs must not be counted both as shared overhead and individual costs.